Find the perfect meeting time across multiple time zones. Add cities, slide to find overlapping work hours, and coordinate with global teams effortlessly.
In today's globalized workplace, coordinating meetings across different time zones is one of the biggest challenges remote and distributed teams face. A single poorly timed meeting can exclude team members in certain regions, reduce productivity, and create frustration. Our Meeting Time Planner helps you find the optimal meeting window that respects everyone's working hours.
When your team spans New York, London, Tokyo, and Sydney, finding a single time that works for everyone can feel impossible. The core challenge is that normal business hours (9 AM to 5 PM local time) in one city often overlap with the middle of the night in another. For example, 2 PM in New York is 7 PM in London, 3 AM the next day in Tokyo, and 5 AM in Sydney. Understanding these overlaps is critical to scheduling inclusive meetings that don't consistently burden the same team members.
Rotate Meeting Times: If overlap is limited, rotate the meeting time so different regions share the inconvenience of early or late meetings. Use Asynchronous Communication: Not every discussion needs a live meeting. Consider using recorded updates, shared documents, and collaboration tools like Slack or Notion for non-urgent matters. Define Core Overlap Hours: Establish 2-4 hours per day where all team members are expected to be available. Our planner helps you visualize these windows instantly. Respect Time Zones: Avoid scheduling meetings outside 9 AM - 5 PM local time for any participant unless absolutely necessary. Constant early morning or late evening meetings lead to burnout and turnover.
Simply add the cities where your team members are located, then use the time slider to explore different meeting times in your local timezone. The tool instantly shows you the corresponding time in every city and highlights overlapping business hours in green. The recommended UTC time window for the best overlap is displayed at the top of the results. All time calculations run locally in your browser, so no data is sent to any server.